MEETING DATE: 4/12/2022
DEPARTMENT: COUNTY ADMINISTRATION OFFICE
DEPT HEAD/DIRECTOR: Ray Espinosa
AGENDA ITEM PREPARER: Dulce Alonso
SBC DEPT FILE NUMBER: 118
SUBJECT:
COUNTY ADMINISTRATION OFFICE – R. ESPINOSA
Approve amendments to the Purchasing and Contracting Policy Manual to reflect changes to the ordinance Chapter 5.09, reflect organizational efficiencies, and comply with state and federals legislation.
SBC FILE NUMBER: 118
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
At the Board meeting on May 21, 2019, the Board adopted amendments to the ordinance Chapter 5.09, the County's ordinance related to purchasing, increasing purchasing authority of the County Administrative Officer and Department Heads, fixed assets, and making other non-substantive formatting changes. Modifications to the attached Purchasing and Contracting Policy Manual.
Cal OES performed a compliance assessment on emergency purchases during Covid. They Identified two findings that require action and two advisory recommend steps based on deficiencies Cal OES found in our procurement policies. The County must submit a Corrective Action Plan no later than April 13, 2022, and updating the attached purchasing and contracting manual is part of our corrective action plan.
RESOLUTION OR ORDINANCE NEEDED FOR THIS ITEM:
No
CONTRACT NEEDED FOR THIS ITEM:
No
CONTRACT AND RFP HISTORY:
N/A
LAST CONTRACT AMOUNT OR N/A:
N/A
STATE IF THIS IS A NEW CONTRACT/ HOW MANY PAST AMENDED CONTRACTS/ OR N/A:
N/A
STRATEGIC PLAN GOALS:
BUDGETED:
No
Budget Adjustment Needed: No
Unfunded Mandate (Is this a mandate not funded by the State): No