Item Number: 13.
MEETING DATE: 8/4/2020
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: Harry Mavrogenes
AGENDA ITEM PREPARER: Jessica Stratton
SBC DEPT FILE NUMBER: CSA's
SUBJECT:
RESOURCE MANAGEMENT AGENCY – H. Mavrogenes
Approve a contract with New Image Landscape Company, for routine maintenance and operation of storm and drainage facilities and/or maintenance of landscaping in fifteen County Service Areas and one Community Facilities District for the term of September 1, 2020 through October 31, 2025, in an amount not to exceed $105,350.00 annually or a total contract amount of $526,750.00, for five years.
SBC FILE NUMBER: CSA'S
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
The County of San Benito has fifteen (15) County Service Areas (CSAs) and one (1) Community Facilities District (CFD) whose services include maintenance and operation of storm and drainage facilities and/or maintenance of landscaping. Those CSAs include: CSA 9 Ridgemark, CSA 16 Holiday Ranch, CSA 21 Long Acres, CSA 23 Rancho San Joaquin, CSA 24 Santa Ana Acres, CSA 28 Heatherwood, CSA 34 Ausaymas Estates, CSA 35 Union Heights, CSA 42 Lemmon Acres, CSA 46 Quail Hollow, CSA 47 Oak Creek, CSA 48 Dry Creek, CSA 51 Comstock Estates, CSA 53 Riverview Estates, CSA 55 Creekside 5/6 and CFD 2015-01 Santana Ranch. Services will include all necessary personnel, equipment, tools, materials, and expertise to maintain healthy drainage culverts, grass, trees, shrubs, and plants within the CSAs and CFD. Services will be provided in a manner that will present a clean, free of obstruction (culverts and detention ponds), neat, pest and disease free environment and appearance of each CSA/CFD (landscape areas).
In an effort to improve service delivery to these CSAs and CFD, the Resource Management Agency issued a Request for Proposals in the Spring of 2020 for contract drainage and landscape maintenance services. New Image Landscape Company submitted the lowest responsive proposal with an annual not-to-exceed amount of $105,350.00 annually or a total contract amount of $526,750.00, for five (5) years.
|
Area No.
|
Item Description
|
Approximate Acreage
|
Annual Cost
|
|
CSA 9
|
Ridgemark
|
3.36
|
acres
|
$13,000.00
|
|
CSA 16
|
Santa Ana/Holiday Estates
|
0.20
|
acres
|
$1,200.00
|
|
CSA 21
|
Long Acres
|
1.01
|
acres
|
$2,800.00
|
|
CSA 23
|
San Joaquin Ranch
|
2.19
|
acres
|
$5,500.00
|
|
CSA 24
|
Santa Ana Estates
|
0.08
|
acres
|
$1,400.00
|
|
CSA 28
|
Heatherwood Estates
|
1.1
|
acres
|
$3,200.00
|
|
CSA 34
|
Ausaymas Estates
|
0.02
|
acres
|
$1,000.00
|
|
CSA 35
|
Union Heights
|
2.81
|
acres
|
$8,100.00
|
|
CSA 35
|
Union Heights Detention Basin
|
0.19
|
acres
|
$1,350.00
|
|
CSA 42
|
Lemmon Acres
|
1.51
|
acres
|
$6,000.00
|
|
CSA 46
|
Quail Hollow (weekly maintenance)
|
2.5
|
acres
|
$11,000.00
|
|
CSA 47
|
Oak Creek (weekly maintenance)
|
1.6
|
acres
|
$7,500.00
|
|
CSA 48
|
Dry Creek
|
0.52
|
acres
|
$1,400.00
|
|
CSA 50
|
Dunneville Estates
|
1.22
|
acres
|
$7,000.00
|
|
CSA 51
|
Comstock Estates
|
1.46
|
acres
|
$2,600.00
|
|
CSA 53
|
Riverview Estates (weekly maintenance)
|
0.53
|
acres
|
$4,400.00
|
|
CSA 53
|
Riverview Estates – Detention Basin
|
0.38
|
acres
|
$1,400.00
|
|
CSA 55
|
Creekside 5 & 6
|
0.16
|
acres
|
$1,300.00
|
|
CFD
|
Santana Ranch
|
6.68
|
acres
|
$25,200.00
|
The costs associated with the proposed contract are included in each of the CSAs and CFD assessments and approved FY 2020-21 budget. The annual costs per CSA and CFD are highlighted in Attachment B of the contract attached to this report.
BUDGETED:
Yes
SBC BUDGET LINE ITEM NUMBER:
CURRENT FY COST:
STAFF RECOMMENDATION:
1) Approve a contract with New Image Landscape Company for routine maintenance and operation of storm and drainage facilities and/or maintenance of landscaping in fifteen (15) County Service Areas and one (1) Community Facilities District, for the term of September 1, 2020 through October 31, 2025 in an amount not to exceed $105,350.00 annually or a total contract amount of $526,750.00 for five (5) years, and authorize the Board Chair to sign it.
ADDITIONAL PERSONNEL: No
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