MEETING DATE: 4/7/2020
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: Harry Mavrogenes, Director of Resource Management Agency
AGENDA ITEM PREPARER: Gregory J. Bucknell, PE
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY – H. MAVROGENES
Adopt the plans and specifications for the Measure G Projects At Various Locations PWB-2010 Union Rd - E/S PCC Bridge to Southside Rd, PWB-2011 Southside Rd - E/S PCC Bridge to W/S PCC Bridge, and PWB-2012 Buena Vista Rd - HWY 156 E/S to 4535' E/O HWY 156 - FY 19-20; find the projects are categorically exempt under CEQA Guidelines Sections 15301 and 15302 and; authorize the advertisement for bids.
SBC FILE NUMBER: 105
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
On June 11, 2019, the Board of Supervisors delegated authority to the CAO to execute a Contract with Vanir Construction Management, Inc. in the amount not to exceed $299,872, subject to County Counsel approval, to review and evaluate the Pavement Management System (PMSU), prioritize sites, prepare civil engineering designs, advertise and award contracts, and Construction Management for the County’s portion of Measure G funding.
Staff was directed to move forward with a quick start road improvement project to capitalize on Measure G funding to local street and road repair, maintenance, and rehabilitation. The contract shall comply with the Council of Governments (COG) Ordinance to ensure expenditures will be spent on specific projects as described in the Transportation Safety and Investment Plan. Revenue from Measure G will only be spent on improving safety and traffic flow by repairing, maintaining, and rehabilitating local streets and roads. Due to the new agreement with Waste Connections, additional Enterprise funds will be available to repair Shore Road and Fairview Road and to add the necessary traffic controls impacted by the additional heavy waste hauling truck traffic.
Vanir Construction Management, Inc. will provide the County with a comprehensive approach to address immediate needs with several Quick Start Road Improvement Projects. The scope of the contract included the following tasks: Initial Site Visit, Data Research; Review and evaluation of the PMSU to prioritize sites; Civil Engineering Designs; Advertise, Bid and Award Contracts; and to perform Construction Management.
The Measure G road projects identified are on Wright, Union, Southside, Shore, San Benito and Buena Vista Roads. Other listed Measure G funded projects are Fairview Road/Fallon Road Traffic Signal-Intersection and Carr Avenue Bridge Replacement currently under design per separate contract with NV5 Company’s On-Call Engineering and approved Task Orders. All projects will be brought back to the Board of Supervisors for authorize to advertise for bids and construction contract award. Updated project funding timing status and construction schedules will be provided at the time of each project construction contract award.
On October 10, 2019 the Board of Supervisors authorized the implementation of the Measure G Quick Start Road Improvement Projects Program and the use of the Enterprise Fund to improve road segments on Fairview and Best Roads, authorized the RMA Director to move forward with approval of the plans and specifications and Invitation for Bids process, authorized the RMA Director to approve a scope of work for projects in the amount not to exceed $8 million from the Measure G Program and approved the scope of work for $3 million from the Enterprise Fund, and authorized budget adjustments as necessary from the General Fund in the amount not exceed of $8 million to be paid back from the Measure G and Enterprise Funds over the next five years. A Scope of Work increase for the Vanir Construction Management, Inc.’s by separate contract was brought forth to the Board of Supervisors on January 14, 2020 to include the additional Measure G, SB 1, and Enterprise Funded projects.
The plans and specifications for these projects are now complete and presented for your approval and authorization to advertise for bids. Bids will be due May 14, 2020 at 2 PM and are scheduled to come back to the Board for award on June 2, 2020. The Engineer’s Estimate for each location are as follows: PWB-2010 Union Rd -E/S PCC Bridge to Southside Rd - $947,000, PWB-2011 Southside Rd- E/S PCC Bridge to W/S PCC Bridge - $1,465,000, and PWB-2012 Buena Vista Rd- HWY 156 E/S to 4535' E/O HWY 156 - $750,000 Construction is to begin in June and to last three months.
These projects are the first three projects as part of the COSB Measure G Funded Quick Start Road Improvement Projects. The additional projects scheduled this year for construction are Southside Road – Block 5000 and San Benito Street from River Parkway to Union Road including the ultimate intersection at San Benito Street and River Parkway intersection for the future traffic signal. The interim intersection will be a three way stop. These two projects are scheduled to come forward to the Board for advertisement for bid in June. The Wright Road from Buena Vista Road to 1 mile E/Buena Vista Road and Shore Road from HWY 25 to San Felipe Road are schedule for next year. Other Measure G Funded Projects under design are the Carr Avenue Bridge Replacement and Fairview Road/Fallon Road Intersection Improvements. Additional proposed projects are the Cienega Road/Bird Creek Bridge Replacement, Shore Road/Frazier Lake Intersection, and the Fairview-Acquistspace-Comstack Roads Intersection. By staging these projects and requesting additional funding on these projects, we can continue to improve the County’s roads and create more construction jobs in our community.
BUDGETED:
Yes