MEETING DATE: 2/4/2020
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: Harry Mavrogenes, Director of Resource Management Agency
AGENDA ITEM PREPARER: Gregory J. Bucknell, PE
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY – H. MAVROGENES
Adopt Resolution (1) Ratifying the County Administrator’s letting of contracts to remediate local emergency; (2) Confirming the County Administrator’s authority to enter into emergency contracts pursuant to public contracts code 22050 of the California public without competitive bidding; (3) Finding that there is a need to continue such emergency action, pursuant to section 22050 of the California public contract code; and (4) Finding that the repair work is statutorily exempt from the California environmental quality act (CEQA) under CEQA guideline section 15269(c) for emergency projects. (4/5 vote required)
SBC FILE NUMBER: 105
RESOLUTION NO: 2020-8
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
On April 16, 2019, the Board of Supervisors approved an initial list of county roads to receive light maintenance (potholing), and direct staff to continue with procurement of contractor services to complete these road improvements projects in an amount of approximately $980,000.00 this of roads can be modified or enlarged depending on funding availability.
During the course of preparing the construction contract documents, it was determined by staff that a Request For Proposal would be the best format due to the fact plans would need to be prepared as with an Invitation For Bid format. Samples of Request For Proposals from other agencies within the Central Coast Area were obtained for comparison. The Request For Proposal was based on project line item cost estimates for the approved projects listing, time and material basis within three work zone areas.
Proposals were due on June 16, 2019 at 2 PM and two proposals were received. Staff had identified Granite Rock Company as the responsive responsible proposal submitter, in the amount of $395,000.00. Granite Rock Company had extensive and proven experience with this type of work for the County and had verified the work can be completed in 35 working days.
On June 25, 2019, the Board of Supervisors accepted all proposals for the PWP-1903 Public Works Road Maintenance Potholes Repair, found Granite Rock Company as a responsive responsible proposal submitter, awarded the contract to Granite Rock Company in the amount of $395,000.00 for Work Zones A , B, and C, approved the contract and authorized the County Administrator Officer to execute the contract upon receipt of all contract documents required in the Request For Proposal, and authorize the County Administrator Officer to issue change orders in an amount of not to exceed $32,250.00. Adopted Resolution pursuant to Public Contracts Code sed. 22050 allowing pothole repairs to be completed without further competitive bidding process.
On October 8, 2019, the Board of Supervisors, authorized the RMA Director to approve Contract
Change Order Number 1 in the amount of $250,000 to Granite Rock Company’s PWP-1903 Public Works Road Maintenance Potholes Repair Contract to include the Panoche Road for pothole repairs. Adopted Resolution ratifying the County Administrator’s letting of contracts to remediate local emergency and confirming the County Administrator’s authority to enter into emergency contracts pursuant to public contracts code 22050 without competitive bidding, finding that there is a need to continue such emergency action, finding that the repair work is statutorily exempt from the California Environmental Quality Act (CEQA). (4/5 vote required).
On December 10, 2019, the Board of Supervisors authorized the RMA Director to approve Contract Change Order No. 2 in the amount of $300,000 to Granite Rock Company’s PWP-1903 Public Works Road Maintenance Potholes Repair Contract to complete Potholes Repair Services and to include roadway and roadway drainage repair services due to emergency situations from landslides, slide outs, roadway ditches obstructions. Adopted Resolution (1) Ratifying the County Administrator’s letting of contracts to remediate local emergency; (2) Confirming the County Administrator’s authority to enter into emergency contracts pursuant to public contracts code 22050 of the California public without competitive bidding; (3) Finding that there is a need to continue such emergency action, pursuant to section 22050 of the California public contract code; and (4) Finding that the repair work is statutorily exempt from the California environmental quality act (CEQA) under CEQA guideline section 15269(c) for emergency projects. (4/5 vote required)
On January 14, 2020, the Board of Supervisors adopted Resolution (1) Ratifying the County Administrator’s letting of contracts to remediate local emergency; (2) Confirming the County Administrator’s authority to enter into emergency contracts pursuant to public contracts code 22050 of the California public without competitive bidding; (3) Finding that there is a need to continue such emergency action, pursuant to section 22050 of the California public contract code; and (4) Finding that the repair work is statutorily exempt from the California environmental quality act (CEQA) under CEQA guideline section 15269(c) for emergency projects. (4/5 vote required)
Granite Rock Company is currently being remobilized to finish the roadway pothole repairs on the original project list, address roadway slopes, and roadway culvert drainage repairs per Contract Change Order No. 2 approved on December 10, 2019.
BUDGETED:
Yes