RESOURCE MANAGEMENT AGENCY – H. MAVROGENES

Approve a Contract with Vanir Construction Management, Inc. for the Measure G-SB 1-Enterprise Funded QSRIP services, increase compensation in an amount not to exceed of $2,159,127.00, and the term of the contract from this date of approval to December 31, 2021; Authorize the RMA Director to execute the Contract with Vanir Construction Management, Inc.; Find it to be in the public interest to sole-source contract for the above-mentioned work under section 5.09.010(A) of the San Benito County Code.

SBC FILE NUMBER: 105

On June 6, 2019, the Board of Supervisors delegated authority to CAO to execute a Contract with Vanir Construction Management, Inc. in the amount not to exceed $299,872, subject to County Counsel approval, to review and evaluate the Pavement Management System Update (PMSU), prioritize sites, prepare civil engineering designs, advertise, bid and award contracts, and Construction Management for the County's portion of Measure G funding.

Staff was directed to move forward with a quick start road improvement project to capitalize on Measure G funding allocated to local street and road repair, maintenance, and rehabilitation. The contract shall comply with the Council of Governments (COG) Ordinance to ensure expenditures will be spent on specific projects as described in the Transportation Safety and Investment Plan. Revenue from Measure G will only be spent on improving safety and traffic flow by repairing, maintaining, and rehabilitating local streets and Roads. 

Vanir Construction Management, Inc. will provide the County with a comprehensive approach to addresses immediate needs with several quick start road improvement projects funded by Measure G, SB 1, and Enterprise funding sources.

Scope of the contract would include the following tasks:

• Initial Site Visit, Data Research;

• Review and evaluation of the Pavement Management System Update (PMSU) to prioritize sites;

• Civil Engineering Designs;

• Advertise, Bid and Award Contracts; and

• Construction Management.

This contract is necessary due to the Scope of Work necessary on the Measure G Projects for additional projects, project reaches phasing, and project funding scheduling, additional SB 1 and Enterprise Funded projects.  The actual cost may be reduced by finalizing the project reaches phasing and combining the project reaches into fewer construction contract documents to be prepared by the type of the roadway maintenance repair method with separate bid schedules by location and funding sources.

Staff recommends to the Board of Supervisors that in the public interest, sole source the contract for the above mentioned under section 5.09.010(A) of the San Benito County Code.

Staff respectfully recommends that the Board:

1. Approve a Contract with Vanir Construction Management, Inc. for the Measure G-SB 1-Enterprise Funded QSRIP services, increase compensation in an amount not to exceed of $2,159,127.00, and the term of the contract from this date of approval to December 31, 2021;

2. Authorize the RMA Director to execute the Contract with Vanir Construction Management, Inc.;

3. Find it to be in the public interest to sole-source contract for the above-mentioned work under section 5.09.010(A) of the San Benito County Code.