MEETING DATE: 10/22/2019
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: HARRY MAVROGENES, RMA DIRECTOR
AGENDA ITEM PREPARER: HARRY MAVROGENES, RMA DIRECTOR
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY – H. MAVROGENES
Adopt Resolution ratifying the County Administrator's Letting of contracts to remediate local emergency and confirming the County Administrator's authority to enter into emergency contracts pursuant to public contracts code 22050 without competitive bidding, finding that there is a need to continue such emergency action, finding that the repair work is statutorily exempt from the California Environmental Quality Act (CEQA). (4/5 vote required)
SBC FILE NUMBER:105
RESOLUTION NO: 2019-106
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
On April 16, 2019, the Board of Supervisors approved an initial list of county roads to receive light maintenance (potholing), and direct staff to continue with procurement of contractor services to complete these road improvements projects in an amount of approximately $980,000.00 this of roads can be modified or enlarged depending on funding availability.
During the course of preparing the construction contract documents, it was determined by staff that a Request For Proposal would be the best format due to the fact plans would need to be prepared as with an Invitation For Bid format. Samples of Request For Proposals from other agencies within the Central Coast Area were obtained for comparison. The Request For Proposal was based on project line item cost estimates for the approved projects listing, time and material basis within three work zone areas.
Proposals were due on June 16, 2019 at 2 PM and two proposals were received. Staff has identified Granite Rock Company as the responsive responsible proposal submitter, in the amount of $395,000.00. Granite Rock Company has extensive and proven experience with this type of work for the County and has verified that the work can be completed in 35 working days.
On June 25, 2019, the Board of Supervisors accepted all proposals for the PWP-1903 Public Works Road Maintenance Potholes Repair, found Granite Rock Company as a responsive responsible proposal submitter, awarded the contract to Granite Rock Company in the amount of $395,000.00 for Work Zones A , B, and C, approved the contract and authorized the RMA Director to execute the contract upon receipt of all contract documents required in the Request For Proposal, and authorize the RMA Director to issue change orders in an amount of not to exceed $32,250.00. The $32,250.00 contract contingency is not requested to be increased.
On September 4th, the administration ordered PCS, the contractor for Panoche Road to stop work, due to non-compliance with terms of their contract. The administration is asking for authorization to substitute Granite Rock to complete the project for an amount not to exceed $250,000.00.
BUDGETED:
Yes