RESOURCE MANAGEMENT AGENCY – H. MAVROGENES

Authorize the reallocation and use of the Enterprise Fund to improve road segments on Fairview Road, Shore Road, and McCloskey Road; authorize the RMA Director to move forward with approval of the plans and specifications and Invitation for Bids process; subject to the RMA Director obtaining the Board’s approval for plans and specs and complying with public bidding processes as may be required by law returning to the Board with proposed contracts for approval; authorize the RMA Director to approve a scope of work for projects in the amount not to exceed $1.5 million from the Enterprise Fund; and approve in concept a budget adjustment from the Enterprise fund and direct RMA staff to return with a Budget Adjustment Form and financing plan at a future Board meeting.

SBC FILE NUMBER: 105

At the October 8, 2019 Board meeting, the Board approved and authorized the RMA Director to proceed with two major road improvement initiatives, including $8 million for the Measure G Quick Start Program, and the utilization of $3 million in the Enterprise fund generated by the landfill to resurface & improve segments of important Fairview Road, Shore Road, and to realign John Smith at Fairview Road.

At the Board meeting, there was discussion of reallocating Enterprise funds to do more resurfacing and reconstruction work on Fairview Road and McCloskey Road.

The enterprise fund currently has the bulk of its funds committed to road improvements. In addition to the $3 million allocated on October 8^th, the board had previously approved the repaving approved the of a ½ mile segment of John Smith Road & 1.5 mile repaving of Best Road.

With all of the road project commitments totally $4.85 million, there will be a remaining balance of $542,000 in the Enterprise Fund.

Because these funds may be needed for repairs, emergencies and other contingencies at the landfill, The $542,000 should be retained in a reserve.

The staff recommends that the Board postpone the John Smith Road realignment, and reallocate the 1.5 million to McCloskey Road improvements from San Felipe to Fairview Road, and for additional Fairview Road improvements adjacent to these being done with the other Enterprise Funds.  

Staff respectfully recommends that the Board reallocates the $1.5 million John Smith Road realignment project to improvement & resurfacing of McCloskey Road, Shore Road, and Fairview Road, to the extent that funds allows; authorize the RMA Director to move forward with approval of the plans and specifications and Invitation for Bids process; subject to the RMA Director obtaining the Board’s approval for plans and specs and complying with public bidding processes as may be required by law returning to the Board with proposed contracts for approval; authorize the RMA Director to approve a scope of work for projects in the amount not to exceed $1.5 million from the Enterprise Fund; and approve in concept a budget adjustment from the Enterprise fund and direct RMA staff to return with a Budget Adjustment Form and financing plan at a future Board meeting.