RESOURCE MANAGEMENT AGENCY - H. MAVROGENES

(1) Approve an Alternative Project – Panoche Road – approximately 28 miles in an estimated  not-to-exceed amount of $350,000 for the PWP-1903 Public Works Road Maintenance Potholes Repair; (2) authorize the  CAO to execute the contract upon  receipt of a cost estimate as required in the Request For Proposal; (3) and authorize the CAO to issue change orders in an amount of  not  to exceed $30,000.00. Authority to execute the contract is pursuant to Resolution of the Board of Supervisors being adopted concurrently with the associated contract for pot-hole repairing with Granite Rock Company.

SBC FILE NUMBER: 105

On April 16, 2019, the Board of Supervisors approved an initial list of county roads to receive light maintenance (potholing), and direct staff to continue with procurement of contractor services to complete these road improvements projects in an amount of approximately $980,000.00 this of roads can be modified or enlarged depending on funding availability.

During the course of preparing the construction contract documents, it was determined by staff that a Request for Proposal would be the best format due to the fact plans would need to be prepared as with an Invitation For Bid format.  The Request For Proposal was based on project line item cost estimates for the approved projects listing, time and material basis.

The Request for Proposal was specific to a set of roads and is being received for award to Granite Rock Company in a separate action today. Due to additional funding being available, as mentioned above, it is recommended that as an additional alternative to the previous action, that Paving Construction Services, Inc., (the second proposal submitter on the Request for Proposal) be awarded the Public Works Road Maintenance Pothole Repair on Panoche Road in the not to exceed amount of  $350,00.00.

Staff  has reviewed Paving Construction Services, Inc.’s references and find that although they have not worked for the County before, they have extensive experience in the surrounding area since 1989, and have stated  the work can be completed  within 45 working days.

Staff respectfully recommends that the Board:

1. Approve an Alternative Project – Panoche Road – approximately 28 miles in an estimated  not-to-exceed amount of $350,000 for the PWP-1903 Public Works Road Maintenance Potholes Repair;

2. Authorize the  CAO to execute the contract upon  receipt of a specific  cost estimate ,

3. Authorize the CAO to issue contract change orders in an amount not to exceed $30,000.00.