RESOURCE MANAGEMENT AGENCY - H. MAVROGENES

(1) Accept all proposals for the PWP-1903 Public Works Road Maintenance Potholes Repair; (2) find Granite Rock Company as a responsive responsible proposal submitter: (3) award contract to Granite Rock Company in the amount of  $395,000.00 for Work Zones A , B, and C; (4) approve contract and authorize the  CAO to execute the contract upon receipt of all contract documents required in the Request For Proposal, (5) and authorize the CAO  to issue change orders in an amount of  not  to exceed $32,250.00; (6) Adopt resolution pursuant to Public Contracts Code sec. 22050 allowing pothole repairs to be completed without further competitive bidding process.

SBC FILE NUMBER: 105

RESOLUTION NO: 2019-64

On April 16, 2019, the Board of Supervisors approved an initial list of county roads to receive light maintenance (potholing), and direct staff to continue with procurement of contractor services to complete these road improvements projects in an amount of approximately $980,000.00 this of roads can be modified or enlarged depending on funding availability.

During the course of preparing the construction contract documents, it was determined by staff that a Request For Proposal would be the best format due to the fact plans would need to be prepared as with an Invitation For Bid format.  Samples of Request For Proposals from other agencies within the Central Coast Area were obtained for comparison. The Request For Proposal was based on project line item cost estimates for the approved projects listing, time and material basis within three work zone areas.

Proposals were due on June 16, 2019 at 2 PM and two proposals were received.  Staff has identified Granite Rock Company as the responsive responsible proposal submitter, in the amount of $395,000.00.  Granite Rock Company has extensive and proven experience with this type of work for the County and  has verified that the work can be completed in 35 working days.

Staff respectfully recommends that the Board:

1. Accept all proposals  received for the PWP-1903 Public Works Road Maintenance Potholes Repair;

2. Find Granite Rock Company as the responsive responsible proposal submitter;

3. Award contract to Granite Rock Company in the amount of $395,000.00 for Work Zone A, B, and C;

4. Approve contract and authorize the CAO to execute the contract upon receipt of all documents required in the Request For Proposal; and

5. Authorize the CAO to issue contract change orders in an amount not to exceed $32,250.00.

6. Adopt resolution pursuant to Public Contracts Code sec. 22050 allowing pothole repairs to be completed without further competitive bidding process.