OFFICE OF EMERGENCY SERVICES - K. O'NEILL

Approve procurement of equipment for two projects utilizing Homeland Security Grant Program (HSGP) funds not to exceed $44,260.00.

SBC FILE NUMBER: 1068

Each year the San Benito County Office of Emergency Services is awarded grant funds to increase the San Benito County Operational Area’s ability to prevent, protect against, respond to, recover from, or mitigate acts of terrorism.  How this grant money is recommended for funding is through the grant approval authority, commonly refereed to as; the gang of 5, which includes the County Sheriff, the County EMS Coordinator, the Hollister Police Department Chief, The Hollister Fire Department Chief, and the County Fire Department Chief (Hollister Fire Department).

The Grant Approval Authority met and has recommended that the Board of Supervisors approve the procurement of the following projects:

A. Thermal Imaging Camera for LED Spotlights for the Hollister Police Department - $20,698.50

B. Hazardous Materials Response Kit ($23,218.46) for the Hollister Fire Department which includes approval of two purchase orders:

1. Hazard Response Trailer - $8,210.61
2. Equipment including decontamination showers, shelter supplies, core cooling package, and various other supplies and personal protective equipment (gloves, splash protection, etc.) - $15,007.85. While there are other vendors that carry some of the products offered by HazMat Resource, the difference is de minimis (i.e., the maximum savings the County could recognize is $1.44) and ordering from two vendors has other costs associated, e.g., shipping charges, staff time, etc. which would offset any cost savings from making purchases from more than one vendor.

Upon completion of procurement all equipment will improve the local capabilities of both Law Enforcement and Fire Service to address a wide variety of terrorism and non terrorism related activities.  

Office of Emergency Services respectfully recommends that the Board of Supervisors approve procurement of equipment for two projects utilizing Homeland Security Grant Program (HSGP) funds not to exceed $44,260.00, as follows:

1. Accept the responsive quotes received on January 30, 2019 for the procurement of five (5) Noptic Thermal Imaging Camera for LED Spotlight equipment and installation and award approve a purchase order to Emergency Vehicle Specialist in an amount not to exceed $21,000.00,
2. Accept the responsive quotes received on January 28, 2019 for the procurement of a 7x14 enclosed trailer and approve a purchase order to Trailers Plus in an amount not to exceed $8,250.00,
3. Accept the responsive quotes received on January 14, 2019 for the procurement of hazardous materials response kit equipment and supplies, and approve a purchase order to Hazmat Resource in an amount not to exceed $15,010.00,
4. Authorize the Emergency Services Manager to sign the foregoing purchase orders, and any other documents required to complete the purchases, subject to County Counsel's approval.