MEETING DATE: 12/11/2018
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: John Guertin
AGENDA ITEM PREPARER: Scott Lines
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY - J. GUERTIN
Approval of contract with NV5 Inc. for the Rocks Road Bridge Replacement Project in the amount of $296,038.00 for the period of December 11, 2018 through June 30, 2022, to pay for engineering, design, and environmental services. This contract has no impact on the General Fund.
SBC FILE NUMBER: 105
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
On December 11, 2006, the Board of Supervisors approved replacement of the Rocks Road Bridge due to severe erosion, or scouring, surrounding the bridge footing. Following a comprehensive selection process mandated by the Caltrans Local Assistance Procedure Manual, NV5 Inc. (aka Nolte Associates) was selected to provide engineering, design, and environmental services for the project.
On February 8, 2011, the County entered into a contract with NV5 Inc. to provide engineering services for the Rocks Road Bridge replacement project. On June 30, 2014, County staff decided to let this contract expire and discontinue further work on this project.
As it pertains to Original Contract #1, the County has expended $274,250.53 of the approved contract amount of $293,392.00. The balance remaining on this contract will be zeroed out.
On November 20, 2018, RMA Director Guertin provided an overview of the county bridge replacement program to the Board of Supervisors. As part of the presentation, Director Guertin explained that due to this project being stopped before completion that there are costs totaling $296,038.00 associated with restarting and completing the Preliminary Engineering portion of the project.
As it pertains to the contract before you today, Original Contract #2, the County intends to expend $296,038.00. Of this amount the County will be reimbursed by FHWA $185,284.00 and the balance of the contract will be paid with Regional Surface Transportation Program funds. Therefore, there is no impact to the General Fund.
BUDGETED:
Yes
SBC BUDGET LINE ITEM NUMBER:
210.70.2000
CURRENT FY COST:
STAFF RECOMMENDATION:
1. Approval of contract with NV5 Inc. for the Rocks Road Bridge Replacement Project in the amount of $296,038.00 for the period of December 11, 2018 through June 30, 2022, to pay for engineering, design, and environmental services.
2. Authorize the RMA Director to extend the contract for an additional two-year period if necessary and approve change orders up to 10% of the contract amount.
ADDITIONAL PERSONNEL: No