MEETING DATE: 9/11/2018
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: John Guertin
AGENDA ITEM PREPARER: Adam Goldstone
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY - J. GUERTIN
Approve change order on the River Parkway Access Road project in the amount of $140,330.50.
SBC FILE NUMBER: 105
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
With all road construction projects, the design engineer prepares a bid summary that lists the quantities and unit of measurement for all cost items. This makes comparing bids more straightforward since everyone is using the same quantities. For the River Parkway Access Road project, one of the tasks included an incorrect quantity. The bid item "Roadway Excavation" was calculated by our engineer at 1,900 cubic yards. However, this calculation was incorrect and the actual amount is 7,452 cubic yards. The original number of 1,900 CY was to bring the existing grade down to the level of the finish grade but it did not account for excavating down another foot for the asphalt and base rock. While the original 1,900 CY could be used for fill on other parts of the project, the additional 5,552 CY needs to be removed from the site. Had the numbers in the bid table been correct, this cost would have been included in the original bid and does not represent a greater cost as a result of this oversight. This project budget has additional funds available in the CIP from the Park Impact Fee fund.
While other smaller change orders are approved by staff through the authority delegated by the Board, this large change order requires direct Board approval. Should this change order not be approved, the project will not be able to be completed as there are no other bid items that can be deleted or modified to recover this cost.
This proposed change order will also extend the contract time by 5 days.
BUDGETED:
Yes