MEETING DATE: 9/11/2018
DEPARTMENT: SHERIFF'S DEPARTMENT
DEPT HEAD/DIRECTOR: Darren Thompson
AGENDA ITEM PREPARER: Kellie Kennedy
SBC DEPT FILE NUMBER: 110
SUBJECT:
SHERIFF'S OFFICE - D. THOMPSON
Approve Lease Agreement with US Bank Equipment Finance for replacement one (1) copier and two (2) printers and new fax capability module for an existing lease in the amount of $600, plus applicable sales tax, for a period of 24 months and a monthly maintenance fee $51.18 for 5,750 black/white copies and $31.50 for 600 color copies. Overage charges to be billed at $0.0089 black/white and $0.0525 color.
SBC FILE NUMBER: 110
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
The Sheriff's Office - Operations requests the procurement of a replacement multi-functional copier, two (2) printers and a fax kit for an existing copier. The prior agreement with DataFlow Business Systems for the equipment currently being utilized is due to expire September 22, 2018.
On August 22, 2017, your Board approved a 36-month lease with US Bank Business Equipment Finance for five (5) copier/printers located at the county jail and the Sheriff's Investigations Division, pursuant to the Nevada NASPO ValuePoint Master Agreement No. 3091 and California Participating Addendum No. 7-15-70-24 for Konica Minolta Copiers, Printers and Related Devices. This request is to replace the remaining end-of-lease equipment using the same vendor previously approved in August, 2017. The request for 24 month lease rather than a customary 36 month is to put all the equipment leased by the Sheriff's Office on the same renewal schedule.
Monterey Bay Office Products dba Monterey Bay Systems ("MBS") is the supplier for the leasing company US Bank. This vendor is used by various County Departments for the procurement of copier/printer devices and maintenance. This vendor is included on the list of approved authorized dealers under the NASPO coopertive agreement, a program which facilitates public procurement solicitations and agreements using a lead state model.
BUDGETED:
Yes
SBC BUDGET LINE ITEM NUMBER:
1175.1000.619.184
CURRENT FY COST:
$5,400.00
STAFF RECOMMENDATION:
1). Approve Lease Agreement with US Bank Business Equipment Finance for replacement copier/printer equipment for a period of 24 months at a cost of $600 plus applicable sales tax per month and authorize the Sheriff to sign; and
2). Approve Managed Print Services Agreement with MBS Business Systems at a monthly cost of $51.18 for 5,750 black/white copies and $31.50 for 600 color, with overage cost per image of $0.0089 black/white and $0.0525 color, and authorize the Sheriff to sign.
ADDITIONAL PERSONNEL: No