COUNTY ADMINISTRATION OFFICE - R. ESPINOSA

Approve payment of county portion of CalPERS for a temporary employee.

SBC FILE NUMBER: 119

Last budget season, the CAO's office hired a temporary employee to assist with the implementation of Workivia, a software product that allows for the linking and creation of the Recommended Budget document as changes are made in the ERP. The previous process did not allow for us to see the document until we were almost ready to create it for publication, and it was manually accomplished by 3 employees, and extremely time consuming. The introduction of the Workivia software saved hours of input and frustration.

Once the budget hearings were done, there was some clean up to do and reorganization of the Workivia document before we turned it over to the Auditor's office for final publication to the State Controller's Office.

We continued to use the temporary employee in the CAO/HR office as various items arose:

     Clerk of the Board - Scanning and attaching contracts in the Laiserfiche      software.

     Budgeting - Assisting with various scenario calculations related to     compensation.

     HR - Assisting with the change in medical insurance companies.

     RMA - Assisting with CSA reserves and monthly budget reports.

      FY 17/18 - Assisting with ERP budget input.

We are now in the middle of the budget season, and at the point of what we originally hired the temporary employee to do, and the employee will have met the hour limitations imposed upon by CalPERS.

We would like the Board's approval to allow the employee to become a CalPERs member, so the employee can continue to assist with the budget preparation.