MEETING DATE: 3/14/2017
DEPARTMENT: BOARD OF SUPERVISORS
DEPT HEAD/DIRECTOR: Not Applicable
AGENDA ITEM PREPARER: Louie Valdez
SBC DEPT FILE NUMBER: 156
SUBJECT:
BOARD OF SUPERVISORS
Authorization for the Board Chairman, interested Board Members and Central Administrative Staff as identified by the CAO to travel out of state to Columbus, OH to attend the 2017 National Association of Counties (NACo) Annual Conference and Exposition July 21 – 24, 2017 including payment of conference registration fees, air fare, lodging and per diem in accordance with San Benito County Travel Policy.
SBC FILE NUMBER: 156
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
The National Association of Counties (NACo) will hold their Annual Conference and Exposition on July 21 - 24, 2017 hosted by Franklin County in Columbus, OH. NACo County Members are eligible for Early Bird Registration (post marked by 6/8/2017) to take advantage of the $530.00 fee which includes the Luncheon Fee.
Lodging will range from a low of $139.00 to as high as $199.00 per evening depending upon hotel assignments made by NACo's Housing Bureau. Prospective attendees are encouraged to register early to secure their preferred housing selection.
Flight arrangement will be made via Southwest Airlines via 21 day advance purchase, if possible, unless another comparable airline offers a lower fare. As of February 28, 2017, the approximate cost of a round trip flight to and from Columbus, OH from San Jose, CA is $440.00.
Cancellation Policy: All cancellations must be made in writing and can be sent via e-mail (nacomeetings@naco.org) or fax 866.741.5129.
For a full refund of the registration fee (minus a $75 administrative fee) cancellation requests must be received by June 29, 2017. Cancellation requests received between June 30 and July 13, 2017 will receive a refund equal to 50% of the total paid. Cancellation requests received after July 13, 2017 will not be refunded.
Attached for the Board's review is Conference Registration form that details Mobile Workshops, Leadership Development Courses and additional Tours and activities being offered during this event. Conference Program information
BUDGETED:
SBC BUDGET LINE ITEM NUMBER:
CURRENT FY COST:
STAFF RECOMMENDATION:
To authorize the Board Chairman, interested Board Members and Central Administrative Staff as identified by the CAO to travel out of state to Columbus, OH to attend the 2017 National Association of Counties (NACo) Annual Conference and Exposition July 21 – 24, 2017 including payment of conference registration fees, air fare, lodging and per diem in accordance with San Benito County Travel Policy.
ADDITIONAL PERSONNEL: