County of San Benito, CA

Ray Espinosa

County Administrative Officer

481 FourthStreet

County Administration Building

Hollister,California 95023

www.cosb.us

Meeting Agenda- POSTED AND FINAL

March 28, 2017 - 9:00 AM

Board of Supervisors

Jaime De La Cruz

Board Chairman

District No. 5

Anthony Botelho

Vice-Chair

District 2

Mark Medina

District 1

Robert Rivas

District 3

Jerry Muenzer

District 4

SAN BENITO COUNTY

BOARD OF SUPERVISORS

Mark Medina

District No. 1

Anthony Botelho

District No. 2

Vice - Chair

Robert Rivas

District No. 3

Jerry Muenzer

District No. 4

Jaime De La Cruz

District No. 5

Chair

County Administration Building - Board of Supervisors Chambers, 481 Fourth Street, Hollister, California

REGULAR MEETING AGENDA - POSTED AND FINAL

March 28, 2017

9:00 AM

Mission Statement

The County Board of Supervisors will recognize the public trust it holds, will on all occasions conduct business with honesty, integrity, and respect for the individual, and will hold the organization of County government to that same standard.

The San Benito County Board of Supervisors welcomes you to this meeting and encourages your participation.

If you wish to speak on a matter which does not appear on the agenda, you may do so during the Public Comment period at the beginning of the meeting. Please complete a Speaker Card and provide it to the Clerk of the Board prior to the meeting. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda. When addressing the Board, please state your name for the record. Please address the Board as a whole through the Chair.
If you wish to speak on an item contained in the agenda please complete a Speaker Card identifying the item(s) and provide it to the Clerk of the Board prior to consideration of the item.

Each individual speaker will be limited to a presentation total of (3) minutes.


	CALL TO ORDER


		a.	Pledge of Allegiance


				Pledge of Allegiance to be led by Supervisor Mark Medina, District #1.


		b.	Acknowledge Certificate of Posting


		c.	Presentations and Recognitions


			BOARD OF SUPERVISORS Approve the proclamation designating the week of April 3, 2017 to April 9, 2017 as Public Health Week in San Benito County. SBC FILE NUMBER: 430


		d.	Public Comment


			Opportunity to address the Board on items of interest not appearing on the agenda. No action may be taken unless provided by Govt. Code Section 54954.2.


		e.	Department Head Announcements: Information Only


		f.	Board Announcements: Information Only


	CONSENT AGENDA

These matters shall be considered as a whole and without discussion unless a particular item is removed from the Consent Agenda. Approval of a consent item means approval of the recommended action as specified on the Agenda Item Transmittal.

If any member of the public wishes to comment on a Consent Agenda Item, please fill out a speaker card, present it to the Clerk prior to consideration of the Consent Agenda and request the item be removed and considered separately.


		1.	AGRICULTURAL EXTENSION - L. SCHMITT-McQUITTY Approve purchase of 2017 Ford Escape, in the amount of $21,500 from Tiffany Ford, and authorize the CAO to execute all necessary documents subject to approval by County Counsel. SBC FILE NUMBER: 3
		2.	BEHAVIORAL HEALTH DEPARTMENT - A. YAMAMOTO Authorization for the Behavioral Health Director to Sign Authorizations for MHSA Housing Loan Program Releases for Unencumbered Funds. SBC FILE NUMBER: 810
		3.	BEHAVIORAL HEALTH DEPARTMENT - A. YAMAMOTO Approve 60 Month Lease and Maintenance Agreement for Konica Minolta Copier with US Bank in the amount of $12,647.95. SBC FILE NUMBER: 810
		4.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA 1) Approve sole source professional services contract with Willdan Financial Services due to their current work for the County, and extensive professional experience; (2) Approve proposal from Willdan Financial Services User Fee Study Update for San Benito County in the total not to exceed amount of $24,925.00 (176 total hours); (3) Approve Amendment No. 1 to Contract with Willdan Financial services, in the additional amount of $24,925 for a total not to exceed amount of $70,525; (4) and authorize the CAO to execute any necessary amendments to the contract, not to exceed an additional $7,052 (10% of the contract amount.) SBC FILE NUMBER: 119
		5.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Approve the Countywide Common record retention schedule and the record retention schedules for the following department: Ag Commissioner; Assessor; Behavioral Health; Child Support; Information Technology; Grand Jury; Sheriff; Health and Human Services Agency. SBC FILE NUMBER: 119.
		6.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Approve contract with Emergency Services Consulting International for completion of the fire services feasibility study in an amount not to exceed $57,083.00. SBC FILE NUMBER: 60
		7.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Approve Amendment No. 1 to contract with 4Leaf, Inc. for professional services as Interim Director of Resource Management Agency in an amount not to exceed $234,000. SBC FILE NUMBER: 790
		8.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Approve Amendment No. 3 to the contract with the City of Hollister to provide animal control services, extending the term of the contract through June 30, 2017, and thereafter on a month to month basis. SBC FILE NUMBER: 425
		9.	COUNTY COUNSEL'S OFFICE - M. GRANGER Approve Amendment No. 3 to Contract with Ray Espinosa, County Administrative Officer. SBC FILE NUMBER: 160
		10.	EMERGENCY MEDICAL SERVICES - K. O'NEILL Approve Mutual Aid Agreement for Emergency Medical and Health Disaster Assistance. SBC FILE NUMBER: 75.5
		11.	EMERGENCY MEDICAL SERVICES - K. O'NEILL Adopt Resolution to Continue Penalty Assessment for the Maddy EMS Fund. SBC FILE NUMBER: 1068 RESOLUTION NO: 2017-26
		12.	HEALTH AND HUMAN SERVICES AGENCY - J. RYDINGSWORD Adopt Resolution and approve MOU template for local pharmacies to cooperate with County to dispense Medical Countermeasure medications from the Strategic National Stockpile (SNS) in the event of a declared Health Emergency. SBC FILE NUMBER: 130 RESOLUTION NO: 2017-27
		13.	HUMAN RESOURCES - G. COCHRAN Approve class specifications and salary ranges for Deputy County Administrative Officer; amend the County’s class title and pay plan and amend the County’s Schedule of Allocated Positions. SBC FILE NUMBER: 630
		14.	OFFICE OF EMERGENCY SERVICES - K. O'NEILL Adopt Resolution Ratifying Letting of Contracts to Remediate Local Emergency, Confirming County Administrator's Authority to Enter Into Emergency Contracts Under Public Contracts Code 22050, Finding that there is a Need to Continue Emergency Action Action; and Finding Repair Work Exempt from CEQA As An Emergency Project. (4/5 vote required) SBC FILE NUMBER: 75.5 RESOLUTION NO: 2017-28
		15.	OFFICE OF EMERGENCY SERVICES - K. O'NEILL Adopt Resolution Recognizing the Continuing Proclamation of a Local Emergency in San Benito County. SBC FILE NUMBER: 75.5 RESOLUTION NO: 2017-29
		16.	RESOURCE MANAGEMENT AGENCY Approve contract with Lee Landscaping for Maintenance of Common Landscape Areas, County Service Areas 46 (Quail Hollow), 47 (Oak Creek) and 53 (Riverview Estates) for the period of April 1, 2017 through April 30, 2020, for a total sum not to exceed $55,100.00 per year, for a total contract amount not to exceed $165,300.00. SBC FILE NUMBER: CSA #46, #47 & #53
		17.	RESOURCE MANAGEMENT AGENCY Reject all bids received for the Veterans Memorial Park Irrigation System Improvements, adopt revised plans and specifications, and authorize the advertising for bids. SBC FILE NUMBER: 127
		18.	RESOURCE MANAGEMENT AGENCY Approve Contract Amendment #3 with First Carbon Solutions for CEQA compliance Services for TSM 15-93/FAY in the amount of $3,500.00 for a total contract amount of $116,745.00. SBC FILE NUMBER: 790
		19.	RESOURCE MANAGEMENT AGENCY Approve paying the County's Share of CalPers Contributions for a temporary Senior Planner in the Resource Management Agency. SBC FILE NUMBER: 790


	REGULAR AGENDA

For each regular agenda item, the following schedule shall occur:

a) Staff report.

b) Public opportunity to address the Board on a particular agenda item. Please fill out a speaker card and present it to the Clerk prior to consideration of the item.

c) Consideration by the Board.


		20.	AGRICULTURAL EXTENSION - L. SCHMITT-McQUITTY FY 2015-2016 Department Accomplishments Presentation. SBC FILE NUMBER: 3
		21.	COUNTY COUNSEL'S OFFICE - M. GRANGER Receive update from staff and the ad hoc committee regarding the marijuana cultivation ordinance. Discussion of current status of interim urgency ordinance & development of a new marijuana cultivation ordinance; discussion of annual Federal Budget appropriations, enforcement of existing San Benito County ordinance, and future actions to be taken under existing interim ordinance regarding applications for extended amortization periods. Provide direction to staff. SBC FILE NUMBER: 160
		22.	RESOURCE MANAGEMENT AGENCY Integrated Waste Management update on Joint Powers Agreement and Regional Agency Cost Sharing Agreement. SBC FILE NUMBER: 142


	CLOSED SESSION


	Matters discussed during Closed Session include existing and pending litigation, personnel matters and real property negotiations. Reportable actions taken by the Board during Closed Session will be announced during open session. (Gov. Code Section 54957.1(a) and (b), Ralph M. Brown Act.)


		23.	CLOSED SESSION - PUBLIC EMPLOYEE EVALUATION Title: Agricultural Commissioner Sealer of Weights and Measures Authority: California Government Code 54957 SBC FILE NUMBER: 235.6
		24.	CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Subdivision (a) and (d)(1) of Government Code section 54956.9 Name of Case: Cynthia Pettie and Robert Pettie v. County of San Benito, Superior Court of California, County of San Benito, Case No. CU-15-00121. SBC FILE NUMBER: 235.6
		25.	CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Subdivisions (a) and (d)(1) of Section 54956.9 Name of Case: BMC Promise Way, LLC, dba Benchmark Communities v. County of San Benito, City of Hollister, Superior Court of California, County of San Benito, Case No. CU-15-00056 SBC FILE NUMBER: 235.6
		26.	CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL_EXISTING LITIGATION Subdivisions (a) and (d)(1) of Section 54956.9 Name of Case: Award Homes, Inc. v. County of San Benito, City of Hollister, et. al., Superior Court of California, County of San Benito, Case No. CU-15-00099 SBC FILE NUMBER: 235.6
		27.	CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Allyson Hauck, Ray Espinosa, Joe Paul Gonzalez, Melinda Casillas, Georgia Cochran, Steve Coffee Employee Organizations: Institutions Association Law Enforcement Management Management Employees' Group SEIU Local 521 (General Unit Employees) SEIU Local 2015 (IHSS) Deputy Sheriff's Association Confidential Confidential Management Appointed Department Heads Unrepresented Employees SBC FILE NUMBER: 235.6


	ADJOURNMENT


	Adjourn to the next regular meeting of Tuesday, April 11, 2017.

NOTE: A copy of this Agenda is published, along with supportive documents, on the County's Web site on the Friday preceding each Board meeting and may be viewed at www.cosb.us/government/meetings-agendas/. All proposed agenda items with supportive documents are also available for viewing at the San Benito County Administration Building, 481 Fourth Street, Hollister, CA between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday (except holidays). This is the same packet that the Board of Supervisors reviews and discusses at each Board meeting.

As required by Gov. Code Section 54957.5 any public record distributed to the Board of Supervisors less than 72 hours prior to this meeting in connection with any agenda item shall be made available for public inspection at the office of the Clerk of the Board, San Benito County Administration Building, 481 Fourth Street, Hollister, CA 95023. Public records distributed during the meeting will be available for public inspection at the meeting if prepared by the County. If the public record is prepared by some other person and distributed at the meeting it will be made available for public inspection following the meeting at the office of the Clerk of the Board.

In compliance with the Americans with Disabilities Act (ADA) the Board of Supervisors meeting facility is accessible to persons with disabilities. If you need special assistance to participate in this meeting, please contact the Clerk of the Board's office at (831) 636-4000 at least 48 hours before the meeting to enable the County to make reasonable arrangements to ensure accessibility.