County of San Benito, CA

Ray Espinosa

County Administrative Officer

481 FourthStreet

County Administration Building

Hollister,California 95023

www.cosb.us

Meeting Agenda- POSTED AND FINAL

March 14, 2017 - 9:00 AM

Board of Supervisors

Jaime De La Cruz

Board Chairman

District No. 5

Anthony Botelho

Vice-Chair

District 2

Mark Medina

District 1

Robert Rivas

District 3

Jerry Muenzer

District 4

SAN BENITO COUNTY

BOARD OF SUPERVISORS

Mark Medina

District No. 1

Anthony Botelho

District No. 2

Vice - Chair

Robert Rivas

District No. 3

Jerry Muenzer

District No. 4

Jaime De La Cruz

District No. 5

Chair

County Administration Building - Board of Supervisors Chambers, 481 Fourth Street, Hollister, California

REGULAR MEETING AGENDA - POSTED AND FINAL

March 14, 2017

9:00 AM

Mission Statement

The County Board of Supervisors will recognize the public trust it holds, will on all occasions conduct business with honesty, integrity, and respect for the individual, and will hold the organization of County government to that same standard.

The San Benito County Board of Supervisors welcomes you to this meeting and encourages your participation.

If you wish to speak on a matter which does not appear on the agenda, you may do so during the Public Comment period at the beginning of the meeting. Please complete a Speaker Card and provide it to the Clerk of the Board prior to the meeting. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda. When addressing the Board, please state your name for the record. Please address the Board as a whole through the Chair.
If you wish to speak on an item contained in the agenda please complete a Speaker Card identifying the item(s) and provide it to the Clerk of the Board prior to consideration of the item.

Each individual speaker will be limited to a presentation total of (3) minutes.


	CALL TO ORDER


		a.	Pledge of Allegiance


				Pledge of Allegiance to be led by Supervisor Jerry Muenzer, District #4.


		b.	Acknowledge Certificate of Posting


			Certificate of Posting.


		c.	Presentations and Recognitions


			SHERIFF'S OFFICE - D. THOMPSON Sheriff's Office Medal Presentation - Sergeant Mull and Deputy Casada, Exceptional Duty Medal; Deputy Diller and Deputy Creager, Lifesaving Medal. SBC FILE NUMBER: 110


		d.	Public Comment


			Opportunity to address the Board on items of interest not appearing on the agenda. No action may be taken unless provided by Govt. Code Section 54954.2.


		e.	Department Head Announcements: Information Only


		f.	Board Announcements: Information Only


	CONSENT AGENDA

These matters shall be considered as a whole and without discussion unless a particular item is removed from the Consent Agenda. Approval of a consent item means approval of the recommended action as specified on the Agenda Item Transmittal.

If any member of the public wishes to comment on a Consent Agenda Item, please fill out a speaker card, present it to the Clerk prior to consideration of the Consent Agenda and request the item be removed and considered separately.


		1.	BOARD OF SUPERVISORS Authorization for the Board Chairman, interested Board Members and Central Administrative Staff as identified by the CAO to travel out of state to Columbus, OH to attend the 2017 National Association of Counties (NACo) Annual Conference and Exposition July 21 – 24, 2017 including payment of conference registration fees, air fare, lodging and per diem in accordance with San Benito County Travel Policy. SBC FILE NUMBER: 156
		2.	CLERK OF THE BOARD - C. GRAVES Approve the action minutes of the February 21, 2017 regular meeting. SBC FILE NUMBER: 119
		3.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Request for approval of Amendment to the Supplemental Statement of Work presented by Carahsoft/Avocette Technologies Professional Services including an additional amount of $1,890.14 to complete the deployment of the Accela Civic Platform Best Practice Template at the Resource Management Agency - Planning Division. SBC FILE NUMBER: 119
		4.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Request approval of Accela Civic Platform Subscription User Annual User Fee Renewal - 12 Months (1st Renewal Term) Start Date: 05/23/2017 - End Date: 05/22/2018. SBC FILE NUMBER: 119
		5.	COUNTY CLERK-AUDITOR/RECORDER/ELECTIONS DEPARTMENT - J. P. GONZALEZ Request that the San Benito County Board of Supervisors consider approval to reschedule shared Governing Board Election with Monterey County from Odd-numbered to Even-numbered Years; adopt Resolution consolidating Multi-County Monterey Office of Education Elections commencing with the 2018 General Election. SBC FILE NUMBER: 285 RESOLUTION NO: 2017-23
		6.	COUNTY CLERK-AUDITOR-RECORDER-ELECTIONS DEPARTMENT - J. P. GONZALEZ The Senate Governance & Finance Committee will author the "Local Government Omnibus Act of 2017" which proposes numerous relatively minor, noncontroversial changes to the laws affecting local agencies' powers and duties when signed into law by Governor Jerry Brown, the omnibus bill will take effect on January 1, 2018; authorize Chairman to execute a letter of support for one of the provisions in Senate Bill 205, the Local Government Omnibus Act of 217; specifically, to support the proposed amendment to Government Code 1360 that would clarify the requirement of public officers to take an oath of office following election or appointment. SBC FILE NUMBER: 285
		7.	COUNTY COUNSEL'S OFFICE - M. GRANGER Approve Amendment No. 2 with Cota Cole LLP, in the additional amount of $20,000, for general legal services through August 31, 2017. SBC FILE NUMBER: 160
		8.	COUNTY COUNSEL'S OFFICE - M. GRANGER Approve Hiring of Deputy County Counsel II, at Step D, and Deputy County Counsel II, at Step F. SBC FILE NUMBER: 160
		9.	COUNTY COUNSEL'S OFFICE - M. GRANGER Approve settlement in the amount of $10,647.54, as San Benito County's share of a settlement between various state attorney generals and Barclays Bank PLC and Barclays Capital Inc. SBC FILE NUMBER:160
		10.	DISTRICT ATTORNEY'S OFFICE - C. HOOPER Approve Out-of-State Travel for 3 staff members to attend the Karpel National User Group Meeting April 10-13, 2017 held in St. Louis, Missouri; approve budget adjustment/transfer in the amount of $2,500.00. (4/5 vote) SBC FILE NUMBER: 205
		11.	HEALTH AND HUMAN SERVICES AGENCY - J. RYDINGSWORD Receive a report on the status of the proposed elimination of In Home Supportive Services (IHSS) Maintenance of Effort (MOE) cost sharing arrangement. SBC FILE NUMBER: 130.1
		12.	HEALTH AND HUMAN SERVICES AGENCY - J. RYDINGSWORD Authorize Health & Human Services Department (HHSA) to participate with the counties of Plumas and Mariposa in the submission of a joint application for the Small County Whole Person Collaborative, and approve the management consultant contract with Hurst Brooks Espinosa, LLC for maximum of $50,000 to assist in preparation of the grant application. HHSA will act as the lead agency in the administration of the contract. SBC FILE NUMBER: 130
		13.	HEALTH AND HUMAN SERVICES AGENCY - J. RYDINGSWORD Approve a lease agreement with Sharp Business Systems for a copier at Environmental Health's new location for $1,944.00 per year for five years. SBC FILE NUMBER: 142.9
		14.	HEALTH AND HUMAN SERVICES AGENCY - J. RYDINGSWORD Approval of Agreement with California Statewide Automated Welfare Systems (SAWS) Consortium IV (C-IV) Joint Powers Authority for purchase of ninety-three (93) new Microsoft Windows 10 Enterprise licenses and seventy (70) Windows 10 Enterprise Upgrade licenses for a software upgrade for existing workstations. SBC FILE NUMBER: 130
		15.	OFFICE OF EMERGENCY SERVICES - K. O'NEILL Adopt Resolution Recognizing the Continuing Proclamation of a Local Emergency in San Benito County. SBC FILE NUMBER: 75.5 RESOLUTION NO: 2017-24
		16.	OFFICE OF EMERGENCY SERVICES - K. O'NEILL 1. Adopt Resolution Ratifying Letting of Contracts to Remediate Local Emergency, Confirming County Administrator's Authority to Enter Into Emergency Contracts Under Public Contracts Code 22050, Finding that there is a Need to Continue Emergency Action Action; and Finding Repair Work Exempt from CEQA As An Emergency Project. (4/5 vote required) SBC FILE NUMBER: 75.5 RESOLUTION NO: 2017-25
		17.	RESOURCE MANAGEMENT AGENCY - B. BARNES Approval of Final Map for TSM 07-76(A), Tract No. 304, commonly known as Sunset Hills Development located at Santa Ana Valley Road. SBC FILE NUMBER: 790
		18.	RESOURCE MANAGEMENT AGENCY - B. BARNES Approve the form and content of the Pre-Qualification Questionnaire and the Pre-Qualification Client Interview Questions for the contractor pre-qualification process for the jail expansion project. SBC FILE NUMBER: 120.5
		19.	RESOURCE MANAGEMENT AGENCY - B. BARNES Accept all bids in the attached bid summary report for the Migrant Camp Sewer Line Repair project, award contract in the amount of $35,600.00 to Monterey Peninsula Engineering as the lowest responsive, responsible bidder, approve the contract with Monterey Peninsula Engineering, authorize the RMA Director to execute the contract upon receipt of signed contract documents as required per the project specifications, grant the RMA Director change order authority in an amount not to exceed $3,560.00; and approve the attached budget augmentation for the transfer of a General Fund Contingency Loan to the Capital Improvement project budget. (4/5 vote) SBC FILE NUMBER: 750
		20.	SHERIFF'S OFFICE - D. THOMPSON Adopt the plans and specifications for modifications to the current 911 communication infrastructure to be paid in full by Homeland Security Grant program funds through the San Benito County Office of Emergency Services (OES) in the amount not to exceed $50,000.00, and authorize issuance of Invitation for Bids IFB No. PWB-1705 for radio system upgrades. SBC FILE NUMBER:110


	REGULAR AGENDA

For each regular agenda item, the following schedule shall occur:

a) Staff report.

b) Public opportunity to address the Board on a particular agenda item. Please fill out a speaker card and present it to the Clerk prior to consideration of the item.

c) Consideration by the Board.


		21.	BOARD OF SUPERVISORS The San Benito County Board of Supervisors will issue a letter in support of California Senate Bill 1. SBC FILE NUMBER: 156
		22.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Receive 2nd Quarter Fiscal Report for FY 16/17. SBC FILE NUMBER: 119
		23.	COUNTY ADMINISTRATION OFFICE - R. ESPINOSA Proposal for Solar Energy Partnership between OpTerra Energy Solutions and the County of San Benito. SBC FILE NUMBER: 119
		24.	COUNTY CLERK-AUDITOR-RECORDER-ELECTIONS DEPARTMENT - J. P. GONZALEZ Receive presentation of the duties and responsibilities of the County Auditor's Office. SBC FILE NUMBER: 608
		25.	RESOURCE MANAGEMENT AGENCY - B. BARNES Rescind Board of Supervisors Resolution 2016-103 approving participation in the joint franchise agreement competitive procurement process with the members of the San Benito County Integrated Waste Management Regional Agency and direct staff to commence joint regional agency negotiations for the purposes of formulating a new solid waste franchise agreement with Recology Inc. SBC FILE NUMBER: 142 RESOLUTION NO: 2016-103


	CLOSED SESSION


	Matters discussed during Closed Session include existing and pending litigation, personnel matters and real property negotiations. Reportable actions taken by the Board during Closed Session will be announced during open session. (Gov. Code Section 54957.1(a) and (b), Ralph M. Brown Act.)


		26.	CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Allyson Hauck, Ray Espinosa, Joe Paul Gonzalez, Melinda Casillas, Georgia Cochran, Steve Coffee Employee Organizations: Institutions Association Law Enforcement Management Management Employees' Group SEIU Local 521 (General Unit Employees) SEIU Local 2015 (IHSS) Deputy Sheriff's Association Confidential Confidential Management Appointed Department Heads Unrepresented Employees SBC FILE NUMBER: 235.6
		27.	CLOSED SESSION - PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: County Administrative Officer Authority: California Government Code 54957 SBC FILE NUMBER: 235.6
		28.	CLOSED SESSION - PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Authority: California Government Code 54957 SBC FILE NUMBER: 235.6
		29.	CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Subdivisions (a) and (d)(1) of Section 54956.9 Name of Case: BMC Promise Way, LLC, dba Benchmark Communities v. County of San Benito, City of Hollister, Superior Court of California, County of San Benito, Case No. CU-15-00056 SBC FILE NUMBER: 235.6
		30.	CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL_EXISTING LITIGATION Subdivisions (a) and (d)(1) of Section 54956.9 Name of Case: Award Homes, Inc. v. County of San Benito, City of Hollister, et. al., Superior Court of California, County of San Benito, Case No. CU-15-00099 SBC FILE NUMBER: 235.6
		31.	CLOSED SESSION-CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant Exposure to litigation pursuant to Section 54956.9: Number of Cases: (1) Closed session is authorized by Section 54956.9(d)(2), (e)(1). SBC FILE NUMBER: 235.6


	ADJOURNMENT


	Adjourn to the next regular meeting of Tuesday, March 28, 2017.

NOTE: A copy of this Agenda is published, along with supportive documents, on the County's Web site on the Friday preceding each Board meeting and may be viewed at www.cosb.us/government/meetings-agendas/. All proposed agenda items with supportive documents are also available for viewing at the San Benito County Administration Building, 481 Fourth Street, Hollister, CA between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday (except holidays). This is the same packet that the Board of Supervisors reviews and discusses at each Board meeting.

As required by Gov. Code Section 54957.5 any public record distributed to the Board of Supervisors less than 72 hours prior to this meeting in connection with any agenda item shall be made available for public inspection at the office of the Clerk of the Board, San Benito County Administration Building, 481 Fourth Street, Hollister, CA 95023. Public records distributed during the meeting will be available for public inspection at the meeting if prepared by the County. If the public record is prepared by some other person and distributed at the meeting it will be made available for public inspection following the meeting at the office of the Clerk of the Board.

In compliance with the Americans with Disabilities Act (ADA) the Board of Supervisors meeting facility is accessible to persons with disabilities. If you need special assistance to participate in this meeting, please contact the Clerk of the Board's office at (831) 636-4000 at least 48 hours before the meeting to enable the County to make reasonable arrangements to ensure accessibility.