MEETING DATE: 6/28/2016
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: Brent Barnes
AGENDA ITEM PREPARER: Deems Katada
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY - B. BARNES
Approve Contract with Biggs Cardosa Associates, Inc. for Union Road Bridge Project for for the period June 28, 2016 to June 30, 2018 for a total contract value of $831,850.00 to bring the project to completion.
SBC FILE NUMBER: 105
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
The Federal Highway Administration (FHWA) has approved replacement of Union Road Bridge at San Benito River crossing as a result of severe erosion surrounding the bridge footing called “scour condition”. On December 11, 2006, the Board of Supervisors approved replacement of the Union Road Bridge pursuant to staff’s report explaining the scour critical condition. As part of the procedure and following a comprehensive selection process mandated by the Caltrans Local Assistance Procedure Manual, County Staff selected Biggs Cardosa Associates Inc. (CONTRACTOR) to provide engineering, design and environmental services for the project. The following is a summary of Contractor’s contracts and contract amendments with the county:
Original Contract - 12/16/2008 to 6/30/2011 - $1,279,000.00
Amendment #1 - 06/22/2010 to 6/30/2011 - $ 374,760.00
Amendment #2 - 06/07/2011 to 6/30/2013 - $ 0.00
Amendment #3 - 08/02/2011 to 6/30/2013 - $ 728,330.00
Amendment #4 - 08/21/2012 to 6/30/2013 - $ 309,800.00
Amendment #5 - 01/22/2013 to 6/30/2015 - $ 130,000.00
Total (Orig. to Amendment #5) --------------------- - $2,821,890.00
The project had experience delays due to unforeseen circumstances encountered along the way in the design process which necessitates additional scope of services by the CONTRACTOR. The additional scope of services were necessary and inevitable for the project and were approved by Caltrans.
Amendment #6 had been prepared but had not been processed, hence, the following Scope of Services of this New Contract covers the scope of services listed in the proposed amendment #6 plus the remaining services necessary to bring the project to completion.
BUDGETED:
SBC BUDGET LINE ITEM NUMBER:
CURRENT FY COST:
STAFF RECOMMENDATION:
It is respectfully recommended that the Board of Supervisors:
1. Approve the new contract with Biggs Cardosa Associates, Inc. for engineering, environmental and design services for Union Road Bridge Project, for the period June 28, 2016 to June 30, 2018 for a total contract value of $831,850.00 to bring the project to completion; and
2. Authorize the chair to sign said new contract.
ADDITIONAL PERSONNEL: