COUNTY ADMINISTRATION OFFICE - R. ESPINOSA

Adopt a County Administrative Policy Manual as described in the County Administrative Purpose and Use Policy.

SBC FILE NUMBER: 119

The County Administrative Officer suggests the development of a County Administrative Manual to clearly state, organize, and maintain the policy wishes of the Board of Supervisors and the written implementation of policies by County Departments. The County Administrative Manual Use and Purpose Policy describes the purpose, use, and procedures for the maintenance of such a manual.

This new manual sets the framework for other policies to live. For example, the County Administrative Office has been working toward a social media policy, once reviewed and approved by the Board,  this policy will be made part of the chapter of this manual dedicated to the Information Technology Department.

Policy direction may come by the request of the Board of Supervisors to staff or may be recommended by staff for board discussion and approval. Because of this it is important to have a process for requests from the Board to be complete and to have a way for staff and Department Heads to provide solutions and receive support to implement such. This manual provides that tool while organizing all approved policies that are not otherwise codified for easy access, understanding, and continuity.

It is recommended that the County Board of Supervisors:

1. Adopt the creation of a County Administrative Manual as described in the County Administrative Purpose and Use Policy.

2. Direct the Clerk of the Board to create a sub-page on the County Website to make this policy and all policies and statements of action after to be maintained as described in the County Administrative Manual Purpose and Use Policy,  (Policy Number to be determined after adoption).

3. Direct the Clerk of the Board to bring back the policy number nomenclature for future policy items.