MEETING DATE: 3/28/2017
DEPARTMENT: COUNTY ADMINISTRATION OFFICE
DEPT HEAD/DIRECTOR: Ray Espinosa
AGENDA ITEM PREPARER: Chase Graves
SBC DEPT FILE NUMBER: 119
SUBJECT:
COUNTY ADMINISTRATION OFFICE - R. ESPINOSA
Approve the Countywide Common record retention schedule and the record retention schedules for the following department: Ag Commissioner; Assessor; Behavioral Health; Child Support; Information Technology; Grand Jury; Sheriff; Health and Human Services Agency.
SBC FILE NUMBER: 119.
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
San Benito County enlisted the services of a consultant, Diane Gladwell, to assist in creating a county-wide records retention schedule. The final retention schedules for each of the departments were created with the input of each of the respective department heads.
Having a comprehensive records retention schedule will assist all County departments in becoming more efficient and will also help to alleviate the problems that many County departments are experiencing as a result of a lack of storage space.
Please note that not all departments have been included in this agenda item due to the need for County Counsel to finish reviewing the remaining departments. The remaining departments will be presented at the April 11, 2017 Board meeting.
Emails may continue to be stored electronically on the County's existing email server until an email retention policy is developed in the future.
BUDGETED: