COUNTY CLERK/AUDITOR/RECORDER-ELECTIONS DEPARTMENT - J. P. GONZALEZ

Approve contract with PARC Corp LLC Accounting Services for the period of February 7, 2017 through June 30, 2017 in the amount of $69,093.00; Approve the attached Budget transfer from the Salaries and Benefits budget object to the Services and Supplies budget object in the amount of $69,000.00.

SBC FILE NUMBER: 608

The County provides Treasury services to the County Schools under the umbrella of the Superintendent of Schools pursuant to Education Code. The County Treasurer and the County Auditor perform various banking services on behalf of the Superintendent of Schools that include wire transfer, electronic funds transfers, warrant reconciliation and journal entry posting. The Superintendent of Schools has recently contracted with PARC Corp LLC to perform the necessary reconciliation work in the Superintendent’s QSS financial system. In order to assure agreement with both the County’s School accounts and the Superintendent’s financial system, both the County Auditor and Treasurer are in agreement that a need exists to broaden the account reconciliation work into the County’s School accounts.  Reconciliation of accounts would typically be performed by the Auditor’s Office; however, due to vacancies in the Office the work cannot be accomplished at this time by existing staff. The urgency of the impending Schools budgeting process necessitates that this work be performed by outside professional accounting consultants. The County Auditor proposes that this work be performed by the same consulting firm that the County Superintendent has contracted with in order to expedite completion of this essential work. PARC Corp LLC has submitted a proposed contract for completion of this reconciliation work by June 30, 2017 at a not to exceed contract rate of sixty-nine thousand and ninety-three dollars $(69,093). The payment for these services can be accomplished within the current budget appropriations from salary savings but does require a budget object transfer from Salaries and Benefits to Services and Supplies in the County Auditor’s Budget.

1. Approve the attached Budget transfer from the Salaries and Benefits budget object to the Services and Supplies budget object in the amount of $69,000.00.

2. Approve attached contract for accounting services with PARC Corp LLC and direct the Chair of the Board of Supervisors to sign the approved contract.