Item Coversheet

Item Number: 27.



MEETING DATE:  9/13/2016

DEPARTMENT: RESOURCE MANAGEMENT AGENCY

DEPT HEAD/DIRECTOR: Brent Barnes

AGENDA ITEM PREPARER: Jake Hubbell

SBC DEPT FILE NUMBER: 105

SUBJECT:

RESOURCE MANAGEMENT AGENCY - B. BARNES

Approve purchase order of one (1) Caterpillar 914M Wheel Loader from Quinn Company of Salinas using NJPA Contract #032515-CAT in an amount not to exceed $133,539.08.

SBC FILE NUMBER: 105



AGENDA SECTION:

CONSENT AGENDA

BACKGROUND/SUMMARY:

In the FY 2016-17 Road Maintenance Operations Program, a new wheel loader was approved.  Staff looked at the National Joint Powers Alliance (NJPA), a purchasing association pool authorized under section 5.09.010(J) of the County Code (purchasing ordinance), for discounted pricing for a Caterpillar 914M Wheel Loader.  Based upon the research, staff selected Quinn Cat of Salinas for purchase of the loader in the amount of $133,539.08.  Quinn Cat of Salinas will provide delivery and local servicing for this unit. Staff investigated any local vendors in the County for this purchase and found no businesses selling these tractors that would qualify for the 10% local preference adjustment under section 5.09.013.

BUDGETED:



SBC BUDGET LINE ITEM NUMBER:

300.70.3500.1305.650301

CURRENT FY COST:



STAFF RECOMMENDATION:

It is respectfully recommended that the Board of Supervisors
1.  Find that competitive bidding would not be in the public interest because the bidding process associated with NJPA Cooperative Agreements satisfies County purchasing requirements, and it would be unnecessarily costly for the County to go through its own competitive bidding process when the NJPA has already done so;

2.  Approve purchase order for one (1) Caterpillar 914M Wheel Loader from Quinn Company of Salinas using NJPA Contract #032515-CAT in an amount not to exceed $133,539.08, and

3.  Authorize the Resource Management Agency Director to sign the purchase order and any other documents required to complete the purchase, subject to County Counsel's approval.



ADDITIONAL PERSONNEL:

BOARD ACTION RESULTS:

Approved per staff recommendation. (5/0 vote)
ATTACHMENTS:
DescriptionUpload DateType
wheel loader quote8/15/2016Backup Material
NJPA Contract No. 0321515-CAT9/8/2016Contract