Item Number: 25.
MEETING DATE: 9/13/2016
DEPARTMENT: RESOURCE MANAGEMENT AGENCY
DEPT HEAD/DIRECTOR: Brent Barnes
AGENDA ITEM PREPARER: Jake Hubbell
SBC DEPT FILE NUMBER: 105
SUBJECT:
RESOURCE MANAGEMENT AGENCY - B. BARNES
Approve two purchase orders; for one John Deere Cab Tractor from Deere & Company using NJPA Contract #021815-DAC in an amount not to exceed $80,065.77, and for a Diamond 25' Boom Arm and a Mower Attachment from Diamond Mowers using NJPA Contract #070313-DMM in an amount not to exceed $78,783.53.
SBC FILE NUMBER: 105
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
In the FY 2016-17 Road Maintenance Operations Program, a tractor with arm was approved. Staff looked at the National Joint Powers Alliance (NJPA), a purchasing association pool authorized under section 5.09.010(J) of the County Code (purchasing ordinance), for discounted pricing for a tractor and arm accessory. Based upon the research, staff selected Deere & Company for the tractor portion in the amount of $80,065.77 and Diamond Mowers for the Mower Arm and Accessory Attachment portion to complete this unit in the amount of $78,783.53. Cal-Coast Machinery, Inc. will provide delivery and local servicing for this unit. Staff investigated any local vendors in the County for this purchase and found no businesses selling these tractors that would qualify for the 10% local preference adjustment under section 5.09.013.
BUDGETED:
SBC BUDGET LINE ITEM NUMBER:
300.70.3500.1305.650301
CURRENT FY COST:
STAFF RECOMMENDATION:
It is respectfully recommended that the Board of Supervisors
1. Find that competitive bidding would not be in the public interest because the bidding process associated with NJPA Cooperative Agreements satisfies County purchasing requirements, and it would be unnecessarily costly for the County to go through its own competitive bidding process when the NJPA has already done so;
2. Approve purchase order for one John Deere Cab Tractor from Deere & Company using NJPA Contract #021815-DAC in an amount not to exceed $80,065.77, and;
3. Approve purchase order for one 25' Boom and Accessory Attachment from Diamond Mowers using NPJA Contract #070313-DMM in an amount not to exceed $78,783.53, and;
4. Authorize the Resource Management Agency Director to sign the purchase orders and any other documents required to complete the purchase, subject to County Counsel's approval.
ADDITIONAL PERSONNEL:
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