MEETING DATE: 8/8/2016
DEPARTMENT: COUNTY ADMINISTRATION OFFICE
DEPT HEAD/DIRECTOR: Barbara Thompson
AGENDA ITEM PREPARER: Barbara Thompson
SBC DEPT FILE NUMBER: 630
SUBJECT:
HUMAN RESOURCES - G. COCHRAN
Receive status report of "frozen" vacation balances of unrepresented employees.
SBC FILE NUMBER: 630
AGENDA SECTION:
CONSENT AGENDA
BACKGROUND/SUMMARY:
On April 3, 2012, your Board adopted a Resolution regarding concessions for Unrepresented Employees, which include Appointed Department Heads, Confidential Management and Confidential Employees. The concessions included a provision regarding vacation accrual limits and outlined a plan for the draw down of the "frozen" vacation balances to a designed level (two times the annual accrual rate.)
Similarly, the MOU for MEG that was negotiated with the Management Employees Group (MEG) from October 1, 2012 through September 29, 2015, also established a frozen account, but there were no requirements imposed on MEG to "draw down" the frozen account. Therefore, the attached report does not include the current vacation balances of the MEG employees, but that information can be brought back to the Board at a future meeting if desired.
See the attached report of vacation balances in the frozen banks of the Unrepresented Employees, which compares levels from December 2012 to present. Due to employees using time from their "frozen" vacation banks, as well as those employees that have left County service, the frozen vacation leave balance has been reduced by 2,843 hours. This reduces the County's future liability. This report does not include the outstanding liability, or reduction of that liability, for those employees who have never exceeded the 2x accrual limit, as those employees have not been included in this report.
The Board had requested a status report be provided every six months in order to monitor progress on the drawdown. This matter will be agendized for January 2017 to provide a further report to the Board.
BUDGETED: